The Continuous Risk Management Function allows you as the Corporate Client to manage the overall risk across the division based on a calculation derived from elements attached to the Contractors linked to your Projects.
Note: Elements of this function are not inherently switched on for all Corporate Clients. Please contact us should you require this function to be enabled for your company
The Continuous Risk Rating is a collective score across four various areas, including the Risk Rating per linked Service provider.
1) Risk Rating
The Risk Rating is a calculation available per linked Service Provider, per Project. This means if a Service Provider linked to multiple Projects across multiple divisions, they will have a unique Risk Rating for each Project. All internal Section SHE File links will also have their own unique Risk Rating.
To access a Risk Rating, navigate to the Project Compliance menu item and view the selected Project
View the selected linked Service Provider or Section SHE files.
On the left-hand side of the screen under the Project details, select the View Risk Rating option
The Risk Rating will be displayed on a pop-up screen within your current browser
There are four sections within a Risk Rating with a standard % attached to each section. Based on the linked Service Provider’s information the sections will automatically populate their scores and related percentages.
Each Section will display the overall % based on the relevant score, as well as a label of Low, Medium or High Risk, as detailed below:
Note: These are set calculations and not controlled by the Corporate Client
1.1) Risk Rating Sections
The first part of the system generated document populates the relevant Project and Service Provider or Section SHE File information.
A. Section 1: Number of Contractor Workers
This section is calculated based on the number of employees linked to a Project.
Each bracket of Total Linked Employees, including those of Sub Contractors who may be linked to a Principal Contractor, will determine the risk factor score.
B. Section 2: Total Length of Contract
This section is calculated based on the amount of time that the Service Provider will be on site, based on the Contract or PO start and end dates entered upon linking to the Project
C. Section 3: Hazard and Risk Identification
Each Corporate Client creates and manages their own Hazards within their Settings item. Each Hazard has a score attached to it. The Hazards assigned to a Project overall, as well as those assigned directly to a linked Service Provider will populate the scores against the relevant Hazard within the Risk Rating.
All Hazards make up of 70% of the overall Risk Rating.
Note: Hazards displayed below are only sample values for reference purposes
The Overall Risk Rating will be displayed at the bottom of the system generated document, adding all Section % to achieve a total score
2) Continuous Risk Settings
Navigate to the Settings icon in your menu stream
Select Continuous Risk from the Settings menu
Click Manage to set your weightings per section which will calculate the Overall and/or Continuous Risk %
Note: The overall total must add up to 100% or the entered % amounts will not save
This weighting will provide an overall risk score per company when viewing the project link/pack directly, and the dashboard displays that overall total of all those project links across the Business Unit
2.1) Baseline Risk:
The Baseline Risk score is calculated from the Risk Rating % per linked Service Provider or Section SHE File as depicted in item 1 of this User Guide. The score obtained by the Service Provider or Section SHE File will account for this section of the overall compliance percentage. In the above example the Risk Rating Score would count for 20% of the overall Risk %
2.2) Outstanding Actions:
Outstanding Actions assigned to any User within the Linked Company profile will count towards the set percentage of the overall Risk %. These Actions are tasks created for the user to complete or action and are found within the Action Manager Module
2.3) Overtime Worked
The total number of overtime hours worked per linked Service Provider or Section SHE File will account for this part of the Overall Risk %.
Overtime worked for a month greater than 40% of the workforce (i.e., Linked Employees).
If an integration is in place with your time and attendance system this data will populate the relevant Employee profiles, and the hours calculated accordingly. Alternatively, Timesheets submitted per Employee profile within the Time Management tab, will be totaled and account for this percentage.
2.4) Expiring SHE
Any Project Compliance Documents or Line items that have expired within the Pack per Project link will account for this part of the overall %
3) Continuous Risk Monitoring
Once the Continuous Risk 5 weightings have been saved, overall Risk can be monitored across Divisions, Projects and Service Providers.
3.1) Division Overall Risk Monitoring (Current Risk Exposure indicator)
On the main Dashboard a standard widget will show above all other widgets and cannot be removed. This widget indicates the overall risk across the Division, calculating the total Risk across all Projects and their linked Service Providers.
3.2) Service Provider or Section Project Link Risk Monitoring
Within the Project Compliance, when viewing a Service Provider or Internal Section SHE File’s pack, the Continuous risk will be indicated on the left hand side
The indicator will show if the Risk has increased or decreased, as well as the current Risk %.
NB! Note: The calculations run once daily every morning before 06h00 as with all background services
3.3) Project Risk Monitoring
Continuous Risk is monitored per Project Manager
On the Main Dashboard, select the Project Compliance Option
From the sub-menu select the Project Manager tab
Once a Project Manager has been selected all Projects’ Linked Service Providers and Section SHE Files' Continuous Risk is displayed. All changes to the Risk % are available on this grid and export.
4) Reporting and Analytics
Select the Analytics/BI option from your menu stream
To view the available information on Continuous Risk select the relevant option from the Select Section menu
Select your filtering criteria and click the Filter option for the data to load
The graphs will display different color indicators based on the 4 sections used in the Overall Risk Calculations
Select the View Icon to drill down into the raw data which can be exported to excel across all graph
The Top 10 Highest Risk Service Providers will be displayed below the general tracking over time.
The top 10 Service providers per section will follow on the overall highest risk Service Providers
To report on Risk Rating select the Reports option from your menu stream
Select the Project Compliance option
Select the Risk Rating option from the available reports drop down
All Risk Rating information will be displayed within the grid and is available to export to excel as well